Lists possible duplicate records in your database. This list can be useful when using the merge features of the program.
To print a duplicate list:
1.Select the Publish page
2.Select "All reports and charts"
3.Select "Duplicate List"
4.Select your options from the Report Settings panel:
A.Search Type
I.Criteria matches - Find people where the following information matches — choose which details RootsMagic should compare and how closely they must match before two people are listed as possible duplicates:
1.Names:
oSound alike - The soundex of the names of the 2 people must match
oBlank surnames – Turned off, RootsMagic will ignore individuals who do not have a surname entered.
oBlank given – Turned off, RootsMagic will ignore individuals who do not have a given name entered.
oStart surname – There are times you may not want to search the entire database for duplicates. You can enter a surname in this field to begin searching for duplicates at that surname.
2.Birth Information:
oCompare dates - Turn on to compare the birth dates of individuals to determine if they are duplicates.
oCompare places - Turn on to compare the birthplaces of individuals to determine if they are duplicates.
oCompare blank dates – Turn on to include people without birth dates.
oCompare blank places – Turn on to include people without birth places.
oBirth difference – The maximum number of years which the two birth dates can differ by.
3.Death Information:
oCompare dates - Turn on to compare the death dates of individuals to determine if they are duplicates.
oCompare places - Turn on to compare the death places of individuals to determine if they are duplicates.
oCompare blank dates – Turn on to include people without death dates.
oCompare blank places – Turn on to include people without death places.
oDeath difference – The maximum number of years which the two death dates can differ by.
II.AFN matches - RootsMagic will look for any individuals that have matching Ancestral File numbers. All other information in the person's record will be ignored.
III.REFN matches - RootsMagic will look for any individuals that have matching reference numbers. This is not the same as record numbers (which would never match since no two people in a database have the same record number). The reference number is a fact which can be added to an individual. All other information in the person's record will be ignored.
B.Private facts - Turn on to indicate you want to include facts that are marked private.
C.Preparer - Turn on to print the preparer's name and address at the end of the list. You enter the preparer's name and address from the "Settings, Preparer" dialog.
5.Choose the various layout and style settings for the report
6.Click the "Generate Report" button to generate the report and display it in the Report Viewer. From there you can modify the report settings, or send the report to your printer.
